Less manual sorting
Reduce repeated downloading and filing of relevant incoming attachments.
EMAIL AUTOMATION
Turn Business Emails into Organised Work
Reduce inbox administration and keep important submissions easier to track.
DVG Soft builds Outlook email automations that save relevant attachments, create records and notify the right people. We help teams turn selected incoming messages into structured work in SharePoint or other agreed business systems.
OUTLOOK AUTOMATIONImportant emails.
Intake rules tailored to your mailbox
Important emails.
Organised work.
Photo submissions Organised files
Supplier documents Stored originals
Service requests Tracked records
Give important emails a useful destination
Better traceability
Keep a connection between the source message and the resulting file or request.
Clearer team handoffs
Create a record and inform the owner when the message needs action.
A service mailbox that supports your operation
Different messages can support different business needs: field photographs, supplier documents or service requests. We scope selection and destination rules around that purpose, then make exceptions visible so important work is not lost when a submission is incomplete.
Email automation services for busy teams
Attachment capture
Save supported incoming files to the right SharePoint library with useful submission context.
Request creation
Create a tracked request from a service mailbox instead of relying on inbox folders alone.
Photo collection
Organise original photo attachments for a team gallery or later manual review.
Notifications & acknowledgements
Keep the agreed recipients informed when submissions are recorded and ready for action.
An email automation example
ILLUSTRATIVE SOLUTION EXAMPLE
The invoice workflow concept shows how selected Outlook messages and supported attachments can become SharePoint review items. It illustrates one practical pattern within our email automation services.
Explore This Work →
Invoice email intake exampleEmail intake connected to your business records
- Mailbox selection and supported attachment rules
- Configured storage or request destinations
- Source identifiers, status records and notifications
- Testing, exception handling and a maintenance guide
Your email automation options
Can you use our existing Outlook mailbox?
Yes, subject to the agreed access and connector requirements. A designated service mailbox often provides a clear intake boundary.
Can the same submission create duplicate records?
We can include source identifiers and processed-state checks to reduce repeat handling within the agreed design.
Let your inbox do more of the routine work
Show us the emails your team sorts and files each day. We’ll identify a practical automation opportunity.
Discuss Your Project →